Take it to the cloud: Why resisting change is hurting your practice

One of the most commonly discussed topics in today’s technology is “the cloud,” however, it is also one of the slowest to be adopted and utilized by the legal industry – but, why?

For starters, the “unknowns” surrounding what the cloud is and how it operates tends to raise concern for law firm management. To put it simply, “the cloud” offers users the ability to store, access and manage data through the Internet rather than relying on physical servers and hardware to perform day-to-day operations. Typically risk averse in nature, it’s no surprise legal experts are a hard sell when it comes to switching over to a new solution that is different from what they’re used to; however transitioning your law firm’s practice management operations to a cloud-based ERP should be at the top of your list if it isn’t already and here’s why:

Security: According to the 2017 Legal Technology Survey Report, confidentiality and security are the leading concerns for attorneys when it comes to cloud technology. While it’s easy to understand the hesitancy behind being able to physically see where your data is stored – and likely has been for years – to switching over to a cloud-based solution, the layers of protection built into cloud technology far surpasses that of an any on-prem IT server.

For example, in the event of an emergency – whether it be a system crash, natural disaster, fire, etc. – what happens to the years’ worth of data stored on your firm’s in-house server?

Poof. Gone.

Now, take the traditional server setup out of the equation. Should any of the above situations ever occur, all firm and client data would be retrievable through the cloud from anywhere at any time. At Rippe & Kingston, we partner with CyrusOne, a trusted enterprise-class data facility, to ensure the information of our clients is securely managed and stored and is readily available to authorized users should an emergency take place.

Cost: The price tag to host an on-prem server can add up quickly. From the time you front the initial payment to purchase the hardware, to funding the ongoing costs associated with power consumption, IT support and system upgrades, on-prem servers account for a substantial portion of the overhead cost for firms who use them.

Why continue to throw away money when you don’t have to?

In addition to slashing costs associated with the “one size fits all” server approach, our cloud-based Legal Management System (LMS) grows alongside the business of your firm and includes automated system enhancements, streamlined maintenance for improved efficiencies and more at no extra charge.

Accessibility: Attorneys are busy. Between meeting with clients and attending hearings, to handling administrative tasks and everything in between, attorneys need to be able to work from any location at any time to remain efficient. LMS cloud allows them to do just that by providing on-the-go access to server data through any web browser and from any device. This includes the automatic retrieval of client and matter data, instantaneous search results for conflict avoidance, the ability to track billable hours remotely and more, advancing the overall productivity and profitability for your practice.

Still on the fence about making the switch? Chat with one of our expert representatives today to learn more about the benefits of adopting the cloud-based LMS.